3435 Limaburg Road, Hebron, KY 41048
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CONSTITUTION AND BY LAWS
of
HEBRON BAPTIST CHURCH
Hebron, Kentucky
(Revised October 2011)

TABLE OF CONTENTS

Preamble
Article I. Name
Article II. Church Covenant
Article III. Declaration of Our Faith

BY-LAWS

Article IV. Membership
Article V. Church Officers
Article VI. Committees
Article VII. Church Organizations and Their Officers
Article VIII. Meetings
Article IX. Discipline
Article X. Amendments

PREAMBLE

For the more certain preservation and security of the principles of our faith and to the end that this body may be governed in an orderly manner consistent with the accepted doctrine of Southern Baptist Churches; and for the purpose of preserving the liberties inherent in each individual member of this church and the freedom of action of this body with respect to its relation to other churches of the same faith, we do declare and establish this constitution.

ARTICLE I. NAME

This body shall be called the HEBRON BAPTIST CHURCH, Hebron, Ky., of Boone County. (This church is to be incorporated under the laws of the State of Kentucky.) A member of the Northern Kentucky Baptist Association, Kentucky Baptist Convention, Southern Baptist Convention.

ARTICLE II. CHURCH COVENANT

Having been led, as we believe, by the Spirit of God, to receive the Lord Jesus Christ as our Savior, and on the profession of our faith, having been baptized in the name of the Father, and of the Son, and of the Holy Spirit, we do now, in the presence of God and this assembly, most solemnly and joyfully enter into covenant with one another, as one body in Christ.

We engage, therefore, by the aid of the Holy Spirit, to walk together in Christian love; to strive for the advancement of this church in knowledge, holiness, and comfort; to promote its prosperity and spirituality; to sustain its worship, ordinances, discipline, and doctrines; to contribute cheerfully and regularly to the support of the ministry, the expenses of the church, the relief of the poor, and the spread of the gospel through all nations.

We also engage to maintain family and private devotions; to religiously educate our children; to seek the salvation of our kindred and acquaintances; to walk circumspectly in the world; to be just in our dealings, faithful in our engagements, and exemplary in our deportment; to avoid all gossiping, backbiting, and excessive anger; to abstain from the sale of and use of, destructive drugs or intoxicating drinks as a beverage, to shun pornography, to be zealous in our efforts to advance the kingdom of our Savior.

We further engage to watch over one another in brotherly love; to remember one another in prayer; to aid one another in sickness and distress; to cultivate Christian sympathy in feeling and Christian courtesy in speech; to be slow to take offense, but always ready for reconciliation, and mindful of the rules of our Savior to secure it without delay.

We moreover engage that when we remove from this place we will, as soon as possible, unite with some other church, where we can carry out the spirit of this covenant and the principles of God's Word.

ARTICLE III. DECLARATION OF OUR FAITH

The Holy Bible is the inspired Word of God and is the basis for any statement of faith. The church subscribes to the doctrinal statement of the Baptist Faith and Message as adopted by the Southern Baptist Convention in 2000. We band ourselves together as a body of baptized believers in Jesus Christ personally committed to sharing the good news of salvation to lost mankind. The ordinances of the church are baptism and the Lord's Supper.

ARTICLE IV. MEMBERSHIP

SECTION 1. Qualifications -The membership of the church shall consist of persons who have met the following requirements:

  1. Accepted and publicly confessed Jesus Christ to be their personal Savior, after examination as to their Christian experience and baptized in the fellowship of this body.
  2. Members of other Baptist churches, of like faith and order, may be received by letter of recommendation and dismissal from their respective churches by vote of the congregation at any of its public services.
  3. Any person coming upon statement of their Christian experience and having been previously scripturally baptized, whose membership has lapsed, been lost, terminated or excluded, upon a personal confession of their error and giving evidence of repentance and humility, shall be accepted to this membership.
  4. All people coming for membership from denominations other than Baptist shall come on profession of their faith and baptism. Baptism will not be required in cases where the candidate for membership was previously baptized by immersion after true conversion and upon examination by the Pastor and/or Deacons determining that they have a Biblical understanding of the meaning and purpose of baptism.
  5. All persons coming for membership in this church shall be received by vote of the church and shall upon reception enter voluntarily and enthusiastically into the church covenant.

SECTION 2. Duties of the Members

  1. Members are expected to maintain their prayer life and testimony to Christ, and to witness to the lost.
  2. To attend faithfully all regular services unless providentially hindered.
  3. To give regularly for the support and causes to spread the gospel to all the world.
  4. To share in its organized work.
  5. To extend a cordial welcome to all visitors at all times.

SECTION 3. Rights of Members

  1. All members shall have equal rights and privileges.
  2. Such members that are in full and regular standing, shall act and vote in the transactions of the church.
  3. Only such members as are in full and regular standing shall hold offices or teaching positions.

SECTION 4. Dismissal or Termination of Members

  1. By death.
  2. By letter to a Baptist church of like faith and order.
  3. If a member unites with a church of some other denomination, membership in this church ceases after proper church action.
  4. Members of this body who become an offense to the church and its good name, or breach the church covenant, may be recommended for dismissal. I Corinthians 5:5 13; II Corinthians 6:14 17.
  5. If a member requests to be released from his covenant obligations to this church for reasons which this body may deem as satisfactory, upon receipt of the member's written request, such request shall be granted, and the membership terminated by the issuance of a notice of dismissal.

SECTION 5. Restoration of Members -Any person whose membership has been terminated for any reason may be restored by vote of the church, upon evidence of his or her repentance and reformation.

ARTICLE V. CHURCH OFFICERS

SECTION 1. Pastor

  1. Calling of Pastor -A pastor shall be chosen and called by the church whenever a vacancy occurs. He shall be elected at a meeting called for that purpose, with at least one week's public notice having been given of said meeting. Only one man at a time shall be before the church for their consideration as pastor. Election shall be by ballot. An affirmative vote of 85% of members present is necessary to call him as pastor. If the vote is favorable, moderator may call for a unanimous vote. Should the committee report not receive the necessary 85% vote, the moderator shall declare the report rejected and refer the matter to the committee for further choice. The meeting shall be adjourned without debate. The pastor thus elected, if he accepts the call, shall serve indefinitely at the will of the church and/or until the relationship is terminated by mutual consent, both the pastor and the church seeking at all times to follow the will of God and the leadership of the Holy Spirit in references thereto. If termination is to be sought by either church or pastor, the other party is to be given a thirty day advance notice. By mutual consent, the thirty day notice may be dispensed with. The church can only ask the pastor to resign by a 2/3 vote of those present and voting after having notified the church two weeks in advance that such vote shall be called for.
  2. Qualifications of Pastor
    1. Shall be ordained into the Gospel Ministry. Preferably have a Master's Degree in Theology or Ministry as a minimum educational requirement. Also have successful experience as a Pastor.
    2. Shall meet all biblical qualifications as set forth in I Timothy 3:1 7.
    3. I Timothy 3:2 shall be interpreted by this church to mean that a man who has had the misfortune of divorce, and has remarried, shall be disqualified on spiritual grounds.
    4. The pastor shall be a good steward of his income, recognizing the tithe as minimum of his giving. Matthew 23:23; Malachi 3:8 10.
    5. The pastor's wife shall share in like manner in Christian consecration and church loyalty.
  3. Duties of Pastor
    1. Shall have general oversight of the church. Serve as administrator of the paid staff, and supervise the work of assigned paid staff workers.
    2. Provide administrative leadership to guide the church in the attainment of its divine mission.
    3. Shall be an ex officio member of all committees.
    4. Serve as Chairman of the Church Council to lead in planning, coordinating, and evaluating the total program of the church.
    5. Shall be responsible for the faithful conduct of the worship services of the church (plan and conduct the worship services; prepare and deliver sermons; lead in observances of ordinances).
    6. Shall perform the various duties incumbent of his office (conduct counseling sessions; perform wedding ceremonies; conduct funerals; visit members and prospects).
    7. Shall be affiliated with and sympathetic to the Southern Baptist Doctrine and who is supportive of the work of our denomination.
    8. Cooperate with Associations: Northern Kentucky Baptist Association, Kentucky Baptist Convention, and Southern Baptist Convention in matters of mutual interest and concern; keep the church informed of denominational developments; represent the church in civic matters.

SECTION 2. Ministerial Staff

The church shall call ministerial staff as its ministries require. This need is to be determined by the church upon recommendation of the Personnel Committee with the aid of the Pastor. A job description is to be written by the Personnel Committee with the help of the Pastor for each member of the ministerial staff. Each job description is to be completed and approved at a business meeting before candidates are interviewed for employment. The candidate must SECTION 2. Ministerial Staff receive three-fourths majority or more of those eligible members present and voting at a regular or special business meeting to be employed or for service to be terminated.

SECTION 3. Deacons

  1. Meaning In accordance with the meaning of the Word and the practice of the New Testament, deacons are to be servants of the church. (Acts 6:1 7)
  2. Qualifications
    1. The basic qualifications and requirements for a deacon are found in the Holy Bible in Acts 6:1 7, and I Timothy 3:8 13, and these are always to be held over and above the specific requirements for deacons of this church.
    2. A deacon shall be a man of moral integrity and spiritual maturity. His life shall be clean, one with no question concerning his basic Christian character. I Timothy 3:12 shall be interpreted by this church to mean that a man who has married a woman who has been divorced, or he himself being a divorcee shall not be qualified for deacon on biblical grounds.
    3. The deacon's wife meets the same qualifications as the deacons and share in like manner his Christian character and church loyalty. (I Timothy 3:11)
    4. The business life of a deacon shall be in harmony with Christian principles.
    5. In as much as one of the scriptural requirements for a deacon is that he shall be "apt to teach," the deacon shall participate in the full teaching and training program of the church when called upon.
    6. The deacon shall be a good steward of his income, recognizing the tithe as the minimum of his giving, being in agreement with and participating in the financial program of the church.
    7. The deacon should be able and willing to be regular in attendance at the deacon's meetings and the business meetings of the church. No recommendations or nominations shall be presented to this church by this deacon body with less than 75% of the deacons present. Absences from three (3) consecutive deacon's meetings, except those which have been reported and approved by the deacons, or failure to fulfill the duties of his office shall cause the offending deacon to be brought before the church for such disciplinary action as the church may deem necessary.
    8. No person hired as a paid staff member shall be allowed to serve as an active deacon.
  3. Duties
    1. They are to be zealous to guard the unity of the spirit within the church in the bonds of peace.
    2. They shall serve as a council of advice in conference with the pastor in matters pertaining to the welfare and work of the church.
    3. They are to establish and maintain personal fraternal relations with and inspiring oversight of all of the membership of the church.
    4. In council with the pastor, and by such methods as the Holy Spirit may direct in accordance with the New Testament teachings, they are to have the oversight of the discipline of the church, in administering which they are to be guided by the principles set forth in Matthew 18:15 17, I Corinthians 5:9 13 and I Thessalonians 5:12 14. The deacons will act as a committee to consider any matters of termination of church membership. (Except by letter).
    5. In case of the resignation or death of the pastor, the deacons shall serve as a general pulpit committee until special pulpit committee is appointed consisting of five (5) members: Sunday School Director, Discipleship Training Director, Chairman of deacons and two (2) at large.
    6. They shall assist the pastor in the administering of the ordinances of baptism and the Lord's Supper.
    7. The deacons will administer the church's benevolent fund; emergencies may be taken care of immediately without a church motion. They may spend up to $200.00 without church action.
    8. Chairman of deacons shall serve on church council.
    9. Each deacon shall freely confer with the pastor about all matters and cases of discipline which in his judgment would be most wisely and spiritually handled in private.
    10. The whole body of deacons shall be organized as a unit, selecting from among themselves a chairman, secretary and any other officers necessary for working in unity.
    11. In no case will the deacons act for or on behalf of the church except by specific authorization from the church.
  4. Number -There shall be seven (7) active deacons for this resident membership up to 250 members, with other deacons to be elected on the basis of one (1) additional deacon for each additional 50 resident members thereof. However, the church is not obligated to elect this number of deacons if the necessary qualified number are not available.
  5. Election
    1. This church deacon body shall operate on a rotating basis as explained in Terms of Service (F) page 9. There will be a deacon election each year prior to the beginning of the new church year on September 1. Selection will be made by the church membership, through the balloting system, of all male members of the church 25 years of age or older.
    2. In electing deacons the pastor along with the deacon body will announce to the church in a regular business meeting, from the pulpit and church bulletin at least two weeks prior to election. Election may take place at a regular service or meeting called for that special purpose at another time. Election will be for the purpose of adding another deacon or deacons per membership increase, death of a fellow deacon, relocation, being placed on honorary or deacon emeritus list, or removal from office through voluntary resignation, or for disciplinary action of church.
    3. In case of a new candidate being elected by the membership, the active deacon body will counsel with the candidate; upon giving satisfactory answers, a motion to proceed with ordination will be in order, such ordination may proceed by vote of the church.
    4. The ballots will be counted by a committee of deacons appointed by the Chairman of Deacons. Should the vacant offices not be filled on the first ballot because of the lack of a two thirds vote, deacons may select an appropriate number of those who ran highest in the balloting and bring them before the church a second time. Deacons elected must receive a two thirds vote of the voting body on either the first or second ballot.
    5. Deacons coming into the fellowship of this church having previously been ordained in other Southern Baptist Churches as deacon, shall not be considered as active deacons in this church unless and until so elected by the church. There will be a one year waiting period before consideration.
    6. The deacon committee shall act as a screening committee for all deacon candidates. Results of ballots will be made available to the pastor and deacons only.
  6. Terms of Service
    1. Any deacon who has served 3 years as active deacon will be placed on inactive list for one year. At the end of one year he may be eligible for re election. However, any inactive deacon may be elected to fill an un-expired term for another deacon who has relocated, died, been placed on honorary or deacon emeritus list, resigned, or removed for disciplinary action of church. Upon completion of this un-expired term he may be elected to fill his own term.
    2. When because of age or sickness or other reasons, after careful examination and discussion of that deacon's condition by the active deacon body, his name shall be presented to the church in a regular or special called business meeting, and if so acted upon by majority vote his name shall be placed on the honorary or deacon emeritus list; proper recognition would be given should this occur. This deacon shall not be considered for re election unless church body sees fit to reconsider such deacon to active list by majority vote.
    3. The deacon emeritus would be privileged to attend regular and special-called deacon meetings. They may voice their opinion and make suggestions on matters discussed in these meetings, but can not vote.
    4. A deacon who becomes offensive to the church and its good name shall be dealt with according to the last paragraph of deacon qualifications and paragraph (D) Section (4) of Article IV Membership.
  7. Procedures of Ordination -The ordination may take place at a regular service or meeting called for that special purpose at another time. The program for the service shall include appropriate hymns, a brief interrogation by the council, ordination sermon and prayer, laying on of hands and benediction. All ordained men in the service shall be invited to participate in the laying on of hands.

SECTION 4. Trustees

  1. The trustees shall consist of a group of not less than five members of the church, who shall be elected to serve a term of three years each; rotating in such a manner as to have at least one term expire each year and at least one new term beginning each year. A member shall be eligible for re election only after remaining out of trustee's office one year.
  2. A vote of a majority of the board of trustees is required for passage of any issue before it may be presented as a motion for consideration and a vote by the church body.
  3. It shall be the function of the trustees to affix their signatures to legal and financial documents involving the sale, mortgaging, purchase, or rental of property, promissory notes, or other legal documents. Trustees shall be responsible for the execution of documents to fulfill the matters approved by the Church body.
  4. The trustees shall have no power to buy, sell, mortgage, lease, or transfer any property without the church authorizing each action.
  5. The trustees shall annually designate which member shall serve as chairman.
  6. Trustees shall not be personally liable for their official actions on behalf of the church, other than those caused by willful neglect or gross negligence.
  7. The church will indemnify and hold harmless any individual(s) made a party to a proceeding, from any and all liability incurred in the proceeding because he/she is (or was) a trustee, if he/she conducted himself/herself in good faith, and he/she reasonably believed his/her conduct was in the best interest of the church.
  8. Additional Duties
    1. Shall ensure that appropriate insurance coverage is maintained to protect the church against property, liability, crime, bond, vehicle or other losses.
    2. Shall be custodian of all legal papers (insurance, deeds, etc.) and, if needed, provide for a bank safety deposit box where same shall be kept. Only the pastor, chairman of trustees and church treasurer shall have access to the church bank safety deposit box, unless special permission is voted by the church.
    3. House and grounds committee shall serve under the instruction of trustees to carry out their duties.
    4. The trustees shall oversee the bus ministry to assure proper maintenance of the bus.

SECTION 5. Trustees - Buildings and Grounds

  1. The trustees shall consist of a group of not less than five members of the church, who shall be elected to serve a term of three years each; rotating in such a manner as to have at least one term expire each year and at least one new term beginning each year. A member shall be eligible for re-election only after remaining out of trustee's office one year.
  2. A vote of a majority of the board of trustees is required for passage of any issue before it may be presented as a motion for consideration and a vote by the church body.
  3. Duties of Building and Grounds Trustees
    1. Have charge of the upkeep of all buildings and grounds of the church.
    2. Have oversight of all minor repairs.
    3. Have charge of securing janitorial supplies and providing instruction to the janitorial staff.
  4. The Trustees are allowed to initiate expenditures up to $1,000.00 on items for which they have line item budget control. Expenditures in excess of $1,000.00 must be reviewed and approved by the Finance/Budget Team and the Treasurer.

SECTION 6. Moderator

  1. The Moderator shall be a member of the church elected by the church.
  2. In absence of the Moderator, the Chairman of Deacons shall preside as Moderator. In the absence of both, the clerk shall call the church to order and a Moderator Pro Tem shall be elected to fill the position of Moderator for that particular meeting.

SECTION 7. Treasurer and Assistant Treasurer

Upon nomination of the nominating committee the Church shall elect annually a Treasurer and Assistant Treasurer. An individual is limited to three consecutive years of service in either position. Following the completion of a one year break in service, an individual may be eligible for re-election to either position. However, the Assistant Treasurer may be elected to the Treasurer position without a break in service for a total consecutive term not to exceed six years. In the absence of the Treasurer, the Assistant Treasurer can assume those duties and responsibilities of the Treasurer that have been delegated in writing.

It shall be their shared duty to receive, preserve, and pay out all money or things of value, paid or given to the Church, keeping at all times an itemized account of all receipts and disbursements. Further, payment of bills for local work and expenses shall be made promptly by check, and all funds received for denominational or other causes shall be remitted at least monthly by check.

It shall be the duty of the Treasurer to render to the Church at each regular monthly meeting an itemized report of receipts and disbursements for the preceding month. Within 60 days after the end of the fiscal year, the Treasurer shall render to the financial committee and to the Church, an annual report showing the total amount of receipts, and an itemized statement of all disbursements. Prior to the rendition of this annual report, upon its completion by the Treasurer, the report shall be audited and accepted by the Church. All books, records, and accounts kept by the Treasurer and Assistant Treasurer shall be considered the property of the Church. The books shall be open to inspection by any member, upon the approval of the Church, and in company of the Pastor, Treasurer or Chairman of the Deacons. Members may check their own records by personal request.

Upon rendering the annual account at the end of each fiscal year, and its approval by the Church, the same shall be delivered to the Church Clerk, who shall keep and preserve it as a part of the permanent records of the Church. The Treasurer and Assistant Treasurer shall, upon the election of successors, at the completion of the fiscal report, promptly deliver to the active chairman of the financial committee all books, records and accounts pertaining to or relating to the duties of the offices which are being relinquished.

The Treasurer and Assistant Treasurer shall consider it a part of their responsibility to be in sympathy with the scriptural plan of giving on the part of the entire membership of the church.

SECTION 8. Financial Secretary

The financial secretary shall be a member of the church and elected annually. The financial secretary shall receive the empty collection envelopes after the money has been removed and counted by the proper persons elected by the church, and from these shall give each donor individual credit as provided in the record system approved by the finance committee. The financial secretary will keep the envelopes for reference for 5 years, and shall also be responsible for preparing and delivering annually statements to all contributing members. The financial secretary has no responsibility for keeping the money of the church unless the church treasurer is serving in this capacity. Duties other than these may be delegated to the financial secretary at the wisdom and discretion of the finance committee. The specific duties are as follows:

  1. Keep accurate record of all financial receipts. (Envelopes, loose plate, donors, dates.)
  2. Maintain an acceptable confidential filing system. (This means keeping personal records concealed and not left on desk unattended.)
  3. Records to be audited and errors corrected. Notices are not to be sent out without follow up.
  4. Keep accurate record of expenses and other disbursements.
  5. All work to be submitted to the specified committee for approval.

SECTION 9. Church Secretary

The church secretary may be a member of the church and be a paid staff worker or volunteer who does clerical work in accordance with the rules and requirements set forth by the personnel committee.

SECTION 10. Church Clerk

The clerk shall be a member of the church and elected annually at the time for elections of new officers by majority vote of the membership present. The recommendation will be made by the nominating committee but open to the congregation. The duties of the church clerk shall be to keep a correct record of all proceedings of the church in a book provided for this purpose. In absence of the clerk or assistant clerk, the moderator will call for a pro tem clerk to be elected or appoint a clerk and ask for confirmation by the congregation. The specific duties are as follows:

  1. Keep the register of the names of members, with dates of admission, dismissal, or death, together with a record of baptisms.
  2. Notify all officers, members of committees, and messengers of their election or appointment to office.
  3. Issue letters of dismissal and/or recommendation voted by the church, and give legal notice of all meetings where such notice is necessary as indicated in these by laws.
  4. Send annually to the Associational Clerk the church letter.
  5. The clerk shall deliver immediately to the successor all books and records for which he/she has been responsible as clerk.

SECTION 11. Staff Personnel

The church shall employ such staff members as the church shall need. This need is to be determined by the church upon recommendation of the Personnel Committee with the aid of the Pastor. A job description is to be written by the Personnel Committee with the help of the Pastor for each staff member. Each job description is to be completed and approved at a business meeting before candidates are interviewed for employment. The candidate must receive three-fourths majority or more of those eligible members present and voting at a regular or special business meeting to be employed or for service to be terminated.

ARTICLE VI. COMMITTEES

All church committee members shall be elected by the church upon recommendation of the nominating committee or by nomination from the floor. The committee members may serve on a rotation system. The Pastor and staff ministers are ex-officio members on all committees. All committee members shall be members of this church. The church manual has a complete listing of all committees and their duties.

SECTION 1. Personnel Committee

This Committee shall assist the Pastor in matters related to employed personnel administration. Its work includes such areas as staff needs, employment, and personnel matters. The Committee may be called upon to aid and work with the Finance/Budget Committee in regard to personnel salaries (except Pastor) and benefits. This Committee shall see that job descriptions are drawn up for all paid staff members.

Members of this Committee shall be elected to serve a term of three years each; rotating in such a manner as to have at least one term expire each year and at least one new term beginning each year. An individual shall be eligible for re-election only after a break in service on the Committee of one year.

SECTION 2. Finance/Budget Committee

The Finance/Budget Committee will be composed of the Treasurer, Assistant Treasurer, a Trustee, a Deacon and six or more members at large. The heads of each department or committee will submit their needs to the Committee. This Committee shall meet with the pulpit committee and Deacons to discuss and recommend a salary to be paid a new pastor moving on this church field. They shall meet annually with the Personnel Committee, to discuss and determine raises in salaries of all paid personnel, except the Pastor, Custodian (if any), and Grounds Keeper (if any). The Deacons will recommend raises in salary of the Pastor to the Budget Committee and the Trustees will recommend raises in salary of Custodian and Grounds Keeper to this Committee. Special request situations of the Church, except for deacon benevolence, shall be approved by this Committee before funds are withdrawn from the church treasury. This Committee will prepare the annual church budget for approval by the Church congregation in December.

  1. The means of financial support for the Church is to be provided through tithes and freewill offerings.
  2. Special offerings may be sought by the Church or by any of its organizations only upon the approval of the Church. This does not preclude individuals making offerings at anytime the Spirit of God may move them to give.
  3. All funds, for any and all purposes, shall pass through the hands of the Treasurer or Assistant Treasurer and be properly recorded on the books of the church. The expenses of all organizations as approved by the Church shall be paid from the accounts as heretofore provided.
  4. Receipts from all sources shall be kept in such accounts as the Church may care to designate. Payment of bills for local work and expenses shall be paid from this account promptly by check. Funds received for denominational or other causes shall be remitted monthly at a minimum by check, provided always that the individuals be permitted to designate the manner in which their gifts may be distributed.
  5. The missionary organizations of the church may sponsor special offerings for missionary programs, so long as they do not interfere with the regular support of the church.

The six or more at large members of this Committee shall be elected to serve a term of three years each; rotating in such a manner as to have at least one term expire each year and at least one new term beginning each year. An individual elected at large shall be eligible for re-election only after a break in service on the Committee of one year.

ARTICLE VII. CHURCH ORGANIZATIONS AND THEIR OFFICERS

SECTION 1.

All organizations of the church shall be under church control. All officers must be members of and elected by the church and report to the church regularly. It is understood that the pastor is ex officio member of all the organizations named and his leadership is to be recognized in them all. (Acts 20:28; I Peter 5:2; Hebrews 13:7,17.)

SECTION 2. Sunday School (Election, purpose, duties and responsibilities)

The Sunday School Department of this church shall consist of a director with an assistant along with proper amount of teachers and departmental directors deemed necessary to carry out the full teaching program spelled out in its purpose, duties and responsibilities. The director, assistant director, teachers and departmental directors will be selected and recommended to the church for election by the church nominating committee annually.

  1. Purpose: The purpose of this Sunday School organization is to carry out the great commission of Jesus Christ. It is to teach the ways of our Lord in building up the church and unifying the body of Christ set forth in Matthew 16:17; 7:24; 28:19 20; Luke 6:48; Ephesians 4:13; Psalms 126:5,6; Philemon 3:14.
  2. Duties and Responsibilities: It is to lead members in a meaningful Bible Study, lead its members to perform in church functions, share in common tasks of other church organizations and lead them in reaching those outside of the church through visitation and personal witnessing. It is the responsibility of this Sunday School and its directors to see that their teachers are well trained and its teaching is within the meaning of the articles of faith and by laws of this constitution. The director will give a monthly report of records in business meetings, with an annual report at the end of the Sunday School year.

SECTION 3. Discipleship Training

This church will provide a training program known as Discipleship Training. This organization will consist of a director with an assistant director, and a director of training with proper amount of teachers to carry out its program. These directors and teachers will be selected and recommended to the church for election by church nominating committee annually. Inter departmental officer's will be elected by and within each unit. Duties and Responsibilities are as follows: to enlist new church members; teach the truths and use of the Bible as the Sword of the Spirit knowing all of its teachings; teach church denomination and membership; teach ways of Christian life; teach missions (home and foreign); teach stewardship and soul winning; teach Bible doctrines; teach rules of order and parliamentary laws and procedures; provide a new members class; discover, train and develop teachers, leaders, counselors and sponsors of all phases of the church work and fellowship; promote Bible drills among young people; promote young peoples' week; promote Christian home week prior to and ending on Mother's Day; and promote an annual church wide Bible Study. It is the responsibility of this Discipleship Training and its directors to see that its teachers are well trained and its teaching is within the meaning of the articles of faith and by laws of this constitution. The director will give a monthly report of records in business meetings, with an annual report at the end of the church year.

SECTION 4. Woman's Missionary Union

The church shall have a Woman's Missionary Society, with officers elected subject to church approval, which shall meet at such times as the ladies of the organization might desire, so long as such meetings do not interfere with any of the regular meetings of the church. This organization shall be under the general supervision of the church, but their organization shall be set up according to the W.M.U. Manual.

SECTION 5. Brotherhood

The church shall have a Brotherhood, with officers elected subject to church approval, which shall meet at such times as the men of the organization might desire, so long as such meetings do not interfere with any of the regular meetings of the church. This organization shall be under the general supervision of the church, but their organization shall be set up according to the Brotherhood Manual.

ARTICLE VIII. MEETINGS

SECTION 1. The church shall provide opportunity for worship as follows:

  1. The church shall provide worship services on the Lord's Day for the benefit of all people who shall worship the Lord, at such times as are agreeable with the Church.
  2. The church shall provide a mid week service for public worship. The night and time shall be designated by the church. This meeting may be used for Bible Study, prayer, instruction or business as the church sees fit.
  3. The Lord's Supper shall be celebrated once a quarter, preferably on the first Sunday but may be held at other times as circumstances and church direct.
  4. Special services for evangelism (e.g. revivals) and Bible Study (e.g. Winter Bible Study) shall be held as the church may be led of the Holy Spirit.

SECTION 2. Business Meetings

  1. The church shall meet in regular quarterly business meeting on the second Wednesday of each quarter (January, April, July, October). In case of schedule or other conflicts it may be rescheduled by the pastor, or in his absence, by the acting moderator. The announcement must be made in a prior worship service. (note quorum regulations Item F this section.)
  2. All business having to do with the sale, conveying, mortgaging or otherwise disposing of any real estate property of the church must be announced Sunday morning and Sunday evening worship services prior to the business meeting. These matters of business must receive 2/3 of the votes cast in order to pass.
  3. In cases where special problems may exist, a motion for executive session may be made. Once passed, all people except members of Hebron Baptist Church must leave the business meeting. The business meeting cannot continue until this rule has been complied with.
  4. The pastor may, and shall, when requested by the deacons or trustees, call from the pulpit special business meetings. The particular objects of the meeting should be stated in the notice. The notice must be announced from the pulpit on the Lord's Day prior to the day called for the meeting. Special business meetings may be called by the clerk upon written application from any ten adult members, specifying the object thereof and being announced two services prior to the meeting.
  5. Emergency business meetings may be called by the active Deacons or active Trustees after having met and determined that an emergency situation exists. Extreme effort must have been made to contact all active Deacons and/or active Trustees. A majority of the Deacons and/or Trustees must agree that this situation exists. The next regular service may be used for a called business meeting.
  6. For a quorum to exist there must be 30 members present.
  7. Church business shall be governed by Parliamentary procedures and Roberts rules of order.

ARTICLE IX. DISCIPLINE

SECTION 1. Should any unhappy differences arise between members, the aggrieved member shall follow, in a tender spirit, the rules given by our Lord in the eighteenth chapter of Matthew.

SECTION 2. Should any case of gross breach of covenant or public scandal occur, the Deacons shall endeavor to remove the offense; and, if such efforts fail, shall report the case to the church.

SECTION 3. If the church votes to entertain a complaint, which must be made in writing, it shall appoint a reasonable time of hearing and notify the person in question thereof, furnishing him or her a copy of the charges.

SECTION 4. The accused member may call to his/her aid any member of the church as counsel. If he or she shall not present themselves at the time appointed, the church may proceed in their absence.

SECTION 5. All such proceedings should be pervaded by a spirit of Christian kindness, but should an adverse decision be reached, the church may declare the member to be no longer in fellowship with the church. I Corinthians 5:11 13; 6:9 10; II Thessalonians 3:6.

SECTION 6. Any member who has a grievance against the pastor, deacon or an elected official of the church shall make such grievance known in writing to the deacon body. The deacons shall make every effort to find a solution. However, if all efforts of the deacons fail, then the member may bring the grievance in writing to the church in any regular business session. On questions of discipline a majority vote will be sufficient to dismiss the member or apply censorship.

SECTION 7. In the case of grave difficulty the church will be ready, if requested, to ask the advice of a mutual council from neighboring churches of like faith.

SECTION 8. Any member who has been dismissed for any disciplinary reason, upon making amends and showing repentance for his or her deeds, should be reinstated to the fellowship of the church. II Corinthians 2:6 11; Galatians 6:1.

SECTION 9. Statement on Conflicts of Interest - Church Officers and Committee Members should avoid situations where there might be an actual or potential conflict between the private interests of the individual and the responsibilities of the individual related to their position within the Church.

Actual or potential conflicts of interest should be immediately reported to an active Deacon. The entire body of active Deacons is responsible for investigating and resolving conflicts of interests.

ARTICLE X. AMENDMENTS

Changes in this constitution and by laws will be made at any regular or special called business meeting of the church, provided such meeting is announced from the pulpit, and the proposed amendments published on the Lord's Day for two consecutive Sundays preceding such meeting.

Amendments to the constitution shall be approved by 2/3 vote of all members of the church present entitled to vote. Amendments to the by laws shall have a concurrence of a majority of the members present and voting.


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